Are you a highly organized, detail-driven professional who thrives in a dynamic environment? We're looking for a Sales Coordinator to play a key role in supporting both client-facing sales activities and backend sales operations. This role is ideal for someone who enjoys balancing communication with prospects and maintaining the accuracy and efficiency of internal sales systems. You'll help ensure smooth sales processes, strong documentation, and consistent operational execution across the team.

Key Responsibilities

• Serve as an initial point of contact for prospective clients via phone and email
• Respond promptly and professionally to customer and prospect inquiries
• Assist with outbound follow-up and sales communications
• Support Sales Representatives in building and maintaining client relationships
• Coordinate meetings, calls, and follow-up scheduling
• Maintain accurate, up-to-date records in the CRM system
• Enter new leads, update contact information, and document interactions
• Assist with lead review and assignment
• Monitor pipeline organization and ensure proper follow-up documentation
• Support internal reporting and pipeline tracking
• Prepare and process sales agreements according to approved terms
• Ensure all agreements are complete, accurate, and compliant with internal standards
• Maintain organized records of agreements, amendments, and renewals
• Coordinate revisions as directed by sales leadership
• Assist with proposals, documentation, and sales presentations
• Support leadership with documentation, reporting, and communication
• Maintain consistency and accuracy across sales processes
• Process sales-related documentation efficiently
• Assist with internal coordination across the sales team
• Assist with preparation, packing, shipping, and tracking of event materials
• Maintain inventory of promotional/marketing supplies
• Track stock levels and coordinate ordering as necessary
• Support post-event organization and materials management

Qualification & Experience Requirements:

• 3+ years of experience in sales support, sales administration, or sales operations
• Exceptional organizational skills and attention to detail
• Ability to juggle multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience using CRM systems
• Experience preparing contracts or business agreements
• Experience supporting both outbound sales activity and internal sales operations
• Experience coordinating events, logistics, or marketing inventory
• Industry experience in utilities, property management, submetering, or related fields
• Bilingual (Spanish preferred but not required)
• Dependable, organized, and process-oriented professional
• Strong attention to detail and accuracy
• Comfortable balancing client-facing and administrative activities
• Proactive, adaptable, and able to shift priorities as needed
• Team-oriented with a long-term growth mindset

Hours: 8am to 5pm, Monday to Friday

Location: Safety Harbor, FL 34695 (Onsite only)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.